Executive Assistant

About the role

We are looking for a highly organized, proactive, and detail‑oriented Executive Assistant to support our CEO and coordinate activities across multiple companies.

Key responsibilities

• Manage the CEO’s calendar, meetings, and scheduling priorities.
• Prepare meeting summaries, document decisions, and follow up on action items.
• Coordinate communication and activities across group companies and entities.
• Monitor deadlines and provide proactive reminders.
• Support recruitment processes and liaise with external partners.
• Arrange travel logistics and manage international travel schedules.
• Prepare presentations, reports, and executive documents.
• Screen incoming requests and prioritize access to the Founder.
• Follow up with stakeholders and escalate unresolved matters when necessary.

Required profile

• Minimum 3 years of experience supporting senior executives or founders.
• Exceptional organizational and multitasking skills.
• Strong follow‑up abilities and a proactive mindset.
• Ability to operate effectively in a fast‑paced, multi‑business environment.
• High level of professionalism, discretion, and attention to detail.
• Willingness to travel to Belgium when required.