Administrative Affairs Coordinator – Media and Freedoms Program

About the role

The Syrian Center for Media and Freedom of Expression is seeking an Administrative Affairs Coordinator to support its Media and Freedoms Program. Working under the Program Manager, you will ensure smooth administrative operations, coordinate program activities, and maintain compliance with internal policies.

Key responsibilities

• Monitor implementation of operational plans and activity timelines.
• Coordinate meetings, workshops, training sessions and other program events.
• Prepare agendas, record minutes and follow up on decisions and action points.
• Liaise with consultants, experts, trainers, partners and service providers to ensure effective activity delivery.
• Follow up on contracts and administrative procedures in coordination with relevant departments.
• Manage and archive project files, financial and technical documentation.
• Maintain and regularly update project and beneficiary databases.
• Handle official correspondence related to the program.
• Coordinate with Finance, Administration, Human Resources and Procurement to ensure smooth operational processes.
• Ensure compliance with SCM’s internal procedures and policies.
• Arrange logistical support for meetings, workshops and training sessions.
• Contribute to donor reporting and prepare administrative reports and activity summaries.
• Collect, organize and maintain program performance indicator data.
• Maintain communication with journalists, beneficiaries and partners.

Required profile

• Ability to work under the supervision of the Program Manager.
• Fluency in Arabic and English for drafting official correspondence.

Required skills