Office Administrator

About the role

We are seeking a highly organized, proactive, and results‑driven Office Administrator to manage daily office operations and support both our Aleppo and Egypt offices.

Key responsibilities

• Oversee daily office activities, internal communications, documentation, and filing systems.
• Manage facilities, maintenance, security, utilities and ensure a safe, clean workplace.
• Monitor office supplies, handle procurement, maintain inventory records and coordinate vendor contracts.
• Process office invoices, track expenses, assist with petty cash and budget monitoring.
• Coordinate meetings, events and visitor arrangements across time zones, preparing agendas and minutes.
• Provide administrative support for new hires, departures and basic IT equipment coordination.
• Support local government procedures, permits, licenses and compliance with health and safety regulations.
• Act as the liaison between the Syria office, Egypt head office and other departments, handling confidential information with discretion.

Required profile

• Previous experience in office administration or a similar coordination role.
• Strong organizational, follow‑up and multitasking abilities.
• Proactive, energetic, solution‑oriented attitude with the ability to work independently.
• Excellent communication and interpersonal skills.
• Professionalism in handling confidential information.

Required skills

• Microsoft Office suite (Word, Excel, Outlook, Teams).