Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager will support the CO‑CEO of a regional industrial group, combining high‑level executive assistance with the efficient management of office operations. The role requires strong organisational skills, proactive problem‑solving and the ability to multitask in a dynamic industrial environment.

Key responsibilities

• Manage the CO‑CEO’s calendar, arrange meetings, travel, and coordinate logistics for board meetings, conferences, client visits and industry events.
• Prepare and edit presentations, reports, marketing proposals and take accurate meeting minutes.
• Oversee office supplies, equipment, budgets, vendor contracts and procurement of marketing materials.
• Track project deadlines, sales initiatives and marketing campaigns to ensure timely execution.
• Ensure compliance with workplace policies, health and safety standards and industrial regulations.

Required profile

• Bachelor’s degree in business administration, marketing or a related field (preferred).
• 10+ years of experience in administrative, personal assistant or office management roles.
• Excellent written and spoken English; additional languages are a plus.
• Strong communication skills and professional demeanor when liaising with government and regulatory authorities.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using scheduling and online booking tools for airlines, hotels and event venues.