Procurement Assistant – Procurement and Logistics

About the role

UNRWA is seeking a Procurement Assistant to support its Procurement and Logistics Department in the Damascus area. The role assists the assigned Procurement Officer in managing procurement and contracting processes, ensuring timely and accurate handling of purchase requisitions and supplier communications.

Key responsibilities

• Receive and consolidate purchase requisitions, verify details, and prepare data for bidding.
• Maintain standard correspondence documents, track purchase order submissions, acknowledgements, due dates and deliveries.
• Update procurement records, assist in preparing contract documentation, and contact contractors for updated information.
• Initiate quality‑control requests and report any discrepancies.
• Support the submission of RFQ, tender and RFP documents, distribute purchase orders, and maintain a register of outstanding orders.
• Handle sample receipt, distribution, and preparation for technical evaluation, and store selected samples.
• Draft and type related correspondence and keep accurate records.
• Perform other duties as assigned by the supervisor.

Required profile

• Understanding of UN procurement policies and procedures.
• Ability to monitor requisition accuracy and follow up with suppliers.
• Experience in preparing and managing contract documentation.
• Attention to detail in record‑keeping and correspondence.
• Familiarity with RFQ, tender and RFP processes.

Required skills