Administrative Officer Senior

About the role

Catholic Relief Services is hiring an Administrative Officer Senior in Damascus, open to national staff. The role coordinates and provides advanced administrative support so that country program operations are delivered responsively, effectively and efficiently, and supports the stewardship of CRS resources through office support, stores and inventory, asset management, facilities, travel, logistics coordination and liaison activities.

Key responsibilities

• Coordinate administrative support activities and resources for staff, visitors, offices and guest house facilities
• Monitor administrative needs such as maintenance, office supplies, utilities, equipment, facilities support and vendor payments, and follow up until issues are resolved
• Support administrative systems, processes and procedures in line with CRS standards, donor requirements, local regulations and internal controls
• Oversee stores, inventory and asset management, including receipt, storage, records, physical verification, tagging, stock reporting and reconciliation of non-commodity items
• Guide administrative support staff on stores, inventory, facilities, travel, liaison and office services
• Coordinate travel and logistics, including documentation, hotel bookings, airport transfers and local transport
• Liaise with vendors, landlords, clearing agents and government offices to keep documentation, authorizations and agreements current
• Monitor shipments and deliveries, and identify safety, security and facility issues
• Maintain administrative records, reports and trackers, and recommend improvements to procedures and tools

Required profile

• Associate degree in administration/management, logistics and procurement or accounting from an accredited institution
• Minimum 5 years of progressive experience in administrative support, office administration, logistics, procurement, asset or inventory management or similar
• Bachelor's degree preferred; local NGO experience preferred
• Fluency in Arabic and English; willingness to travel up to 20%
• No supervisory responsibilities

Required skills

• Computer literacy in Microsoft Office
• Strong organization, planning and communication skills
• Results-oriented, able to work with minimum supervision