Administrative Assistant – UN Office of the Special Envoy for Syria

About the role

The Administrative Assistant provides comprehensive support to the Administrative Officer within the United Nations Office of the Special Envoy for Syria. This full‑time position ensures smooth day‑to‑day operations across human resources, finance, and general administration.

Key responsibilities

• Enter and maintain HR data (time‑and‑attendance, performance appraisals) in electronic systems.
• Process entitlement claims, monitor recruitment, placement, relocation, promotion and training activities.
• Track expenditures and budget allocations using the Umoja system, update budget tables and verify requisitions.
• Prepare statistical tables and standard financial reports for intergovernmental bodies.
• Support official staff travel arrangements, draft routine correspondence and maintain regulatory files.
• Coordinate seminars, conferences and translation services, and manage office space and equipment needs.
• Administer contracts with external service providers, process invoices and monitor payments.
• Assist in drafting and updating standard operating procedures and prepare data presentations for decision‑making.

Required profile

• Experience in administrative support within an international or United Nations environment.
• Familiarity with UN HR and finance procedures and electronic information systems.
• Ability to handle confidential information and ensure compliance with regulations.
• Strong organizational skills with attention to detail.
• Proficiency in English, both written and spoken.

Required skills

• Umoja financial and budgeting system.