Administrative Assistant

About the role

The United Nations Office of the Special Envoy for Syria (OSE‑Syria) is seeking an Administrative Assistant to support the Administrative and Logistics Unit in Damascus. Reporting to the Administrative Officer, the role provides comprehensive administrative, human‑resources, and financial support to ensure smooth office operations.

Key responsibilities

• Enter, maintain and certify HR data (time‑and‑attendance, performance appraisals) in electronic systems.
• Process entitlements claims, monitor recruitment, placement, relocation, promotion and training activities.
• Track expenditures and budget allocations through the Umoja system, update budget tables and prepare financial reports.
• Review requisitions for goods and services, ensuring correct coding and fund availability.
• Prepare and follow‑up on official travel arrangements, draft routine correspondence and maintain regulatory files.
• Assist with contract administration, process contractor invoices and keep standard operating procedures up to date.
• Collect, analyse and present data for reporting, knowledge management and decision‑making.

Required profile

Required skills

• Proficiency with the Umoja financial and administrative system.

What we offer

• Opportunity to work within a high‑impact UN mission supporting peace and stability in Syria.
• Professional development in international administration and humanitarian coordination.